Pavilion Regulations
ARBOR PAVILION REGULATIONS
The pavilion is meant to be an amenity for Arbor Spring’s HOA members in good standing for their use for such activities as birthday parties, bridge clubs, baby/wedding showers, dinner parties, etc.
Please adhere to the guidelines below in addition to the items specified in Exhibit A to the contract:
(1) DO NOT reserve the pavilion for the use of a non-HOA member.
(2) An event held at the pavilion should include only invited guests of the reserving HOA member and is not to be open to the general public. The HOA member who reserved the activity room must be on site throughout the entire event and take full responsibility for the group’s actions.
(3) There must be at least one adult for each 5 children under the age of 14 for kid’s activities.
All members and guests are to remain on the HOA facilities’ property, i.e., the pavilion, swimming pool, and parking lot. All property adjacent to these facility is private. Further, if the kid’s activity involves use of both the pavilion and the pool you must be sure that there is at least one adult in the pool area at all times that children are in the pool area.
(4) Alcohol may be served at the pavilion, but a cash bar is NOT ALLOWED. Further, underage drinking is strictly prohibited anywhere on HOA property. Such activity will be reported to the Sherriff’s Department.
(5) Outdoor cooking in the area outside the pavilion is allowed only for members renting the Activity Room.
(6) Maximum party size for the Pavilion: 60
The pavilion is meant to be an amenity for Arbor Spring’s HOA members in good standing for their use for such activities as birthday parties, bridge clubs, baby/wedding showers, dinner parties, etc.
Please adhere to the guidelines below in addition to the items specified in Exhibit A to the contract:
(1) DO NOT reserve the pavilion for the use of a non-HOA member.
(2) An event held at the pavilion should include only invited guests of the reserving HOA member and is not to be open to the general public. The HOA member who reserved the activity room must be on site throughout the entire event and take full responsibility for the group’s actions.
(3) There must be at least one adult for each 5 children under the age of 14 for kid’s activities.
All members and guests are to remain on the HOA facilities’ property, i.e., the pavilion, swimming pool, and parking lot. All property adjacent to these facility is private. Further, if the kid’s activity involves use of both the pavilion and the pool you must be sure that there is at least one adult in the pool area at all times that children are in the pool area.
(4) Alcohol may be served at the pavilion, but a cash bar is NOT ALLOWED. Further, underage drinking is strictly prohibited anywhere on HOA property. Such activity will be reported to the Sherriff’s Department.
(5) Outdoor cooking in the area outside the pavilion is allowed only for members renting the Activity Room.
(6) Maximum party size for the Pavilion: 60
(7) A maximum of 6 picnic tables can be reserved
(8) Smoking is prohibited in the pavilion area.
(89
(a) Reservations must be received no later than 48 hours prior to the time being reserved.
(b) DO NOT reserve the pavilion room for the use of a non-HOA member.
(c) Events may be booked for the use of a HOA member only one month ahead of time.
(d) For a recurring event like a boy-scout meeting, tentative reservations may be made beyond the first month but must be released
if another member would like to make reservations on that day of the week.
(e) The general reservation rule is first-come-first serve. However, If you have reserved the activity room once during the busiest months
(May, June and July), any subsequent reservation is subject to being bumped (up to 2 weeks before the next requested reservation)
if that date is wanted by another HOA member.
(f) Reservations are not confirmed until the reserving HOA member signs the contract on the HOA intranet. NO EXCEPTIONS.
You cannot use the pavilion if you have not signed the contract. Further, if your reservation is not confirmed because you have not signed the contract,
your tentative reservation can be bumped by another HOA member who wants the same date and has signed the contract.
(g) Once you have a confirmed pavilion reservation, actual use of the pavilion is subject to you providing the activity room coordinator with a
$200 deposit check.
(10) Be sure to have a cell phone available for emergencies.
(11) Do not remove pool or pavilion furniture or any other HOA property from the premises for any reason.
(12) Deposit -
After the event is complete, your deposit check will be shredded if the area has been returned to proper order.
(a) Reservations must be received no later than 48 hours prior to the time being reserved.
(b) DO NOT reserve the pavilion room for the use of a non-HOA member.
(c) Events may be booked for the use of a HOA member only one month ahead of time.
(d) For a recurring event like a boy-scout meeting, tentative reservations may be made beyond the first month but must be released
if another member would like to make reservations on that day of the week.
(e) The general reservation rule is first-come-first serve. However, If you have reserved the activity room once during the busiest months
(May, June and July), any subsequent reservation is subject to being bumped (up to 2 weeks before the next requested reservation)
if that date is wanted by another HOA member.
(f) Reservations are not confirmed until the reserving HOA member signs the contract on the HOA intranet. NO EXCEPTIONS.
You cannot use the pavilion if you have not signed the contract. Further, if your reservation is not confirmed because you have not signed the contract,
your tentative reservation can be bumped by another HOA member who wants the same date and has signed the contract.
(g) Once you have a confirmed pavilion reservation, actual use of the pavilion is subject to you providing the activity room coordinator with a
$200 deposit check.
(10) Be sure to have a cell phone available for emergencies.
(11) Do not remove pool or pavilion furniture or any other HOA property from the premises for any reason.
(12) Deposit -
After the event is complete, your deposit check will be shredded if the area has been returned to proper order.